United Nations Recruitment 2022 for an Administrative Assistant

United Nations Recruitment 2022 for an Administrative Assistant

The United Nations is the one international organization with the reach and vision capable of solving global problems. The United Nations Foundation links the UN’s work with others around the world, mobilizing the energy and expertise of business and non-governmental organizations to help the UN tackle issues including climate change, global health, peace and security, women’s empowerment, poverty eradication, energy access, and U.S.-UN relations.

United Nations Recruitment

United Nations Recruitment 2022

We are recruiting to fill the position below:

Job Title: Administrative Assistant G6

Job Opening Number: 21-Administration-RCS-167603-R-Abuja (X)
Location: Abuja
Department / Office: Resident Coordinator System
Staffing Exercise: N/A

Responsibilities
Within delegated authority, the Administrative Assistant will be responsible for the following duties:

Human Resources Management:

  • Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of consultants, placement, ensuring consistency in the application of UN rules and procedures.
  • Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
  • Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through Umoja.
  • Monitors staffing table and prepare relevant statistical data/charts.

Budget and Finance:

  • Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants, LMRs and procurement.
  • Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
  • Assists managers in the elaboration of resource requirements for budget submissions.
  • Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
  • Prepares or customizes financial reports from Umoja system generated reports.
  • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

General Administration:

  • Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
  • Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
  • Maintains office filing system in accordance with established systems including inventory of files;
  • May be responsible for guiding, training, and supervising the work of more junior General Service staff.
  • Acts as a focal point for Umoja requisitioner and petty cash custodian for the Country Office
  • May be responsible for guiding, training, and supervising the work of more junior General Service staff.
  • Provide support to office operations by coordinating and monitoring relevant business processes, procedures and activities, especially paying attention to detail and adhering to deadlines
  • Provide support to the Operations Management Team (OMT) in the formulation and implementation of UNCT decisions in respect to Business Operations Strategy (BoS), Common Premises and Common Back Office.
  • Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating incoming missions, seminars, conferences and translations).

Contract Administration / Procurement:

  • Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc.
  • Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. ·

Planning & Organizing:

  • Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Creativity:

  • Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Commitment To Continious Learning:

  • Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Assessment:

  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

How to Apply for United Nations Recruitment 

Interested and qualified candidates should:
Click here to apply

Special Notice

  • Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
  • Appointment against this post is on a local basis and is open for an initial period of one year and may be subject to extension subject to legislative body funding availability.
  • This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.
  • All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.
  • A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
  • The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position

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